Collector Trauma Registry Features

User Friendly Data Entry

• Data Storage - Collector uses a compact, fast, and reliable data entry storage system
• Data Entry - Collector has an easy-to-use, intuitive data entry module
• Minimal training necessary for novice or expert users
• Data accuracy, completeness and consistency are ensured through an extensive checking verification system
• Data entry screens logically group related data fields
• Collector uses its powerful query builder to search for records using any given data field or subset
• Collector supports a seamless interface with Tri-Code software to automatically code records for both ICD9-CM and AIS (versions 9x and 2005)
• Customizable Data fields can be customized to match local and regional-specific data needs
• Users can change many screen colors, font sizes, and other programming aspects
• The system allows for additions to various pop-up menus
• Collector enables users to add up to 150 user-defined fields and associated menus
• Custom changes to screen layouts are available
• Interfaces from other Hospital Information Systems can be easily developed and loaded using the Administrative Import feature
• Downloads and interfaces can be developed to submit data to local, regional, and state-wide trauma registries
• Interface support with the National Trauma Data Bank ™ (administered by the American College of Surgeons) is available
• Direct submission to the Collector Trauma Data Pool is available

Report Writing and Querying

The true test of a trauma registry system lies in its ability to "get information out" and Collector has the proven track record that ensures it can deliver on this most essential requirement. Other packages quickly break down once users move beyond their basic palette of built-in reports. Collector and its users, on the other hand, go well beyond this level with ease. The product's integrated Report Writer and Query Tool allow users to perform both simple and advanced queries and data analysis easily, without database or programming skills. The Collector system also has considerable capabilities for performing regional and central-site analysis on aggregated trauma registry data with many unique easy-to-use features.

Collector is a complete solution. No other software is needed to run the system other than the operating system (network operating system for network versions), making it very impervious to users and upgrades to various office tools. Other systems can be "broken" by such common upgrades, creating a large logistical and support problem (especially with hundreds of users)

Review selected Collector report samples:
Demographics Report
PN Frequency-Hour and Day
Verification Summary
Trauma Service Summary

Additional Features / System Configurations

• Network Ready
• Collector can be used in stand-alone and network versions to meet a variety of user needs
• System Administrators can create user accounts and control specific user access
• Collector can be used on laptops and exchange data between laptop and stand-alone/network versions
• Collector can support mirror versions for advanced reporting needs
• Works with Industry Standard Data Formats
• Collector has a variety of built-in settings to control the format and output of reports and data
• Database storage and graphical conversion features allow Collector data to be used with most standard spreadsheet, graphical, report writing, and word processing programs (e.g. Word, Excel, Access, Crystal Reports)
• DBF export feature is easy-to-use without requiring database or programming skills
• Allows system users with more-advanced reporting needs to leverage Collector's many strengths

Support Services

• An advanced team of support staff is available to handle any issues with the installation and use of Collector
• Personal support service via telephone is included with the standard maintenance agreement
• Internet and fax support is also available
• Training sessions at various levels (introductory, intermediate, advanced) can be arranged on-site, via the web or at our Maryland facility

Collector Central Site Features

Throughout its long history, Collector has been designed to be a "systems" solution. The first Collector implementations were actually central-site versions of software to support the Major Trauma Outcome Study (MTOS) and the Pennsylvania Trauma Systems Foundation's (PTSF) statewide trauma database. The Central-Site version of Collector offers all the features and capabilities of the hospital software, plus allows for the collection of, and reporting on, all data elements within the state and/or region cumulatively or by facility and/or any patient subset. Highlights of Collector's Central-Site capabilities include:

• Central-Site system supports the aggregation of data from all reporting facilities
• Central-Site supports the ability to run all current Central-Site reports on any facility or combination of facilities, and/or on any subset of patients or facilities specified by central-site staff
• The Central-Site system can contain an efficient data entry module for entering and correcting facility data at the central-site and for supporting multiple hospital data entry (e.g., for handling any low volume sites that submit on paper forms)
• All the features and capabilities of the user software are included with the Central-Site package
• Data is easily transferred between hospital and central-site versions using Collector's integrated Transfer feature
• Data can be sent by email, Internet, modem, or diskette using secure encrypted files
• Collector's powerful report writer allows central-site staff to support data requests, research requirements, systems evaluation, comparative analysis, and much more
• Retransfers are handled at the Central-Site